HUPO 2021 World Congress

Virtual meeting guide

We are delighted to welcome you to HUPO 2021 ReCONNECT. Please take some time to read this important information and learn how to make the most of your virtual experience. 

Virtual Platform

How to access platform: 

    1. Click on the link: Congress Platform Access
    2. Click on the “Sign In” button.
    3. Enter the email address you registered with and click the “Sign in with email” button.
    4. You will receive two emails from Gather.Town. The “Sign in to Gather” email from login@mail.gather.town will have a 6-digit code that you will enter. Please check your spam folder if not received in your inbox. If you do not receive the code, please email HUPO2021-registration@icsevents.com.

To deliver a fun and engaging virtual environment, we will be using Gather.Town.  Gather is a wonderful new tool to explore the Congress program, and chat with other people. Think of the virtual Gather space as the ‘onsite’ Congress centre, where you can meet other delegates, have chance encounters, and strike up conversations with speakers and other presenters, just like you would at an in-person event.

Opens: October 25, 2021

Closes: February 27, 2022

  1. Click on the link: Congress Platform Access
  2. Click on the "Sign In" button.
  3. Enter the email address you registered with and click the "Sign in with email" button.
  4. You will receive two emails from Gather.Town. The "Sign in to Gather" email from login@mail.gather.town will have a 6-digit code that you will enter. Please check your spam folder if not received in your inbox. If you do not receive the code, please email HUPO2021-registration@icsevents.com.

If you have any technical issues or questions before the Live Days starting November 8, please contact hupo2021-registration@icsevents.com.

For questions during the Live Days, please contact our Helpdesk on the Congress website or the Chat Support on the virtual platform.

  1. Click on the link: Congress Platform Access
  2. Click on the "Sign In" button.
  3. Enter your email address that you registered with and click the "Sign in with email" button.
  4. You will receive two emails from Gather.Town. The "Sign in to Gather" email from login@mail.gather.town will have a 6-digit code that you will enter. Please check your spam folder if not received in your inbox. If you do not receive the code, please email HUPO2021-registration@icsevents.com.

Google Chrome is the recommended browser. Please do not use Internet Explorer.

A desktop computer is required to access the virtual platform. Tablets and mobile devices are not compatible.

It is recommended that all delegates test their current system to ensure it meets the requirements for optimal viewing.

Throughout the virtual event you are able to connect with all other attendees, poster presenters and speakers in numerous ways:

  • Gather is a video chat platform that has avatars move around a map. As you get close to other avatars, your video’s will pop up and you will be able to chat.
  • Through the 'Chat' function in the left side navigation which allows you to send messages to a specific or all attendees.
  • Through chats in the various relaxation areas provided on the platform.
  • Through the public chats in the Sessions (Zoom). 
  • A number of sessions are set up as Zoom Meetings, allowing you to turn on your microphone and camera and speak directly to other attendees joining the session.
  • Via HUPO's social media channels using #HUPOReCONNECT or #HUPO

 

The best experience will be provided on a laptop or desktop using Chrome or Firefox browsers. Please do not use Internet Explorer. A desktop computer is required to access the virtual platform. Tablets and mobile devices are not compatible. 

All sessions except for the Hot Topic Discussions will be recorded and available to registered delegates to view on demand through February 25, 2022. 

Agenda/Congress Format

Yes, all sessions include a live Q&A component and you will be able to address questions via the public session chat (Zoom).

Selected sessions (ie Bioinformatics Hub, Hot Topic Sessions) have been set up in Zoom Meetings allowing all delegates to freely speak and be on camera during the sessions. 

No, presentation slides will not be available.

There will be no pre-released content except for the the Pre-Congress Training Courses. 

The presentations for the Pre-Congress Training Courses are pre-released and must be watched prior to the Live Sessions as they will not be played during the Live Days. The Live Days will focus on live Q&A with the speakers. After watching the pre-released presentations, we encourage you to submit your questions via the 'Question Form' on the platform. 

All pre-released presentations for the Pre-Congress Training Courses will be available on the Virtual Platform as of October 25 with the launch of the platform. Please go to the Education Session area to access the recordings. 

 

We listened to your feedback and introduced the following new formats and features to this year's program:

  • Hot Topic Discussions: Selected hot topics will be presented and discussed with key expert in our interactive and engaging Hot Topic Discussions. These sessions will be hosted in Zoom Meetings allowing for direct interaction between all attendees. 
  • Gather.Town: This unique and highly engaging virtual platform was specifically designed for networking. Take some time to figure out everything the platform has to offer. 
  • ECR Lounge: The Early Career Researcher Initiative Lounge, or ECR Lounge, was specifically designed for our young researchers, students and post-docs. This is a fun networking space where the ‘ECR Networking Hour’ session will be held and where you can meet fellow students as well as mentors, play games and just have fun with other delegates.
  • Extended live Q&A time: Sessions have been designed with more dedicated live Q&A time with speakers. 

HUPO 2021 ReCONNECT will not provide any translation. The official Congress language is English. 

We will not be providing a delegate list, however, you will be able to communicate with and access all registered and online delegates through the people tab throughout the live event.

Registration

Your registration gives you access to all live-streamed sessions as well as on-demand Industry Seminars and Product Theatres. In addition, all registered delegates will have access to the recordings of all sessions except for the Hot Topic Discussion Sessions until February 25, 2022. 

You can only login to the platform from one device at a time. Your login details cannot be shared with colleagues or anyone else.

All attendees will receive access to the platform on October 25, 2021. The Final Registration Confirmation will be sent to you via email from hupo2021-registration@icsevents.com. If you have not received your final registration confirmation email by October 26, 2021, please check your spam folder first before contacting hupo2021-registration@icsevents.com.

Your registration can be transferred to a colleague free of charge at any time before the start of the Congress. Please contact hupo2021-registration@icsevents.com.

HUPO ReCONNECT 2021 registration fees are non-refundable. No refunds will be issued for non-attendance at HUPO ReCONNECT 2021. Transfer of your registration to a colleague is acceptable. Please contact hupo2021-registration@icsevents.com

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